“Do’s & Don’ts” for Maintenance and Renovations

Introduction & Purpose
Controlling how construction is managed when commissioning renovations or maintenance to individual houses or entire blocks can go a long way to ensuring that environmental impacts are kept to a minimum.
The following should be undertaken to ensure environmental protection:
Obtain approval for all alterations or additions from the Royal Ascot Master Properties Association.
All alterations must comply with the architectural guidelines for Royal Ascot.
All construction staff employed for alterations or maintenance must adhere to these environmental requirements for Royal Ascot,& must be provided with a copy of these Do’s & Don’ts.
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Site Establishment & Development Boundaries
Boundaries play a role in protecting privacy, improving security & creating an aesthetically pleasing environment. Keep the following in mind:
Defacing boundary walls will lead to degradation of the area & loss of property value.
Architectural guidelines for Royal Ascot are applicable to all boundary walls.
Construction Activities
All areas outside of the area demarcated by the Client for construction/maintenance are “no-go”.
No workers are permitted beyond these boundaries during working hours.
No unauthorized entry, stockpiling, dumping or storage of equipment or materials outside the site boundary is permitted (i.e. in the “no-go” area) without approval from the Body Corporate or Home Owners Association.
All hoarding, site demarcation & signage is to be maintained for the duration of construction.
Contractors are to abide by site access and control rules as per the Body Corporate’s or HOme Owners Association requirements.
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Construction Activities & Works
Construction Times:
07h00 to 18h00 Monday to Friday & 07h30 to 15h00 on Saturdays;
No work on religious public holidays & Sundays
Site Housekeeping
The site, stockpiles, storage and waste containment areas are to be kept neat at all times.
Litter clean-ups & waste removal is to be regularly undertaken, no build up of waste is permitted.
No mixing of concrete or cement directly on the ground is permitted. Visible remains & aggregate shall be physically removed and disposed of with rubble.
Cleaning of equipment to be undertaken in dedicated cleaning areas, contaminated water reused where possible or disposed of off site.
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Health & Safety
The Contractor is to comply with the Occupational Health & Safety Act (1993) and the Construction Regulations (2003) in all respects.
All transport vehicles shall be in a roadworthy condition & loads secured. Drivers of delivery vehicles are to be informed of environmental requirements. Off-loading is to be supervised.
All construction personnel are to be issued with the appropriate safety gear for their assigned task.
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Waste & Wastewater Management
Wastewater & Equipment Cleaning
Facilities for washing concrete mixing/paint equipment to be provided. Wastewater is to be disposed of to sewer. Washing of construction vehicles within Royal Ascot is not permitted.
Should large amounts of wash/wastewater be expected from maintenance tasks (building washing) all stormwater catchpits in the vicinity to be lined with bidum to protect the stormwater system.
Ablution Facilities
Sufficient ablution facilities shall be provided (minimum 1 toilet per 15 workers).
Chemical facilities are to be regularly serviced. Accidental spillages immediately addressed.
Toilets to be secured from wind & accidents, have closing doors & supplied with toilet paper.
Solid Waste Management
All construction waste & off-cuts to be removed as quickly as possible. Recycle where possible.
Construction and domestic refuse (organic & plastic waste from lunch litter) shall be separated.
No littering of any kind is permitted. Any accumulation of litter shall be immediately cleaned.
Waste is to be contained & protected from wind until removal.
Hazardous waste such as oil, diesel, petrol, chemicals, paints & solvents are to be disposed of separately from general waste & taken to an approved hazardous waste disposal site (Vissershok).
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Fuels, Flammables & Stores
Storage & Fuel Handling
Storage & use of fuels & flammables to be kept to a minimum at all times.
All fuels and flammable materials are to be stored safely, clearly labeled and handled correctly. Off-site storage is preferable & is to be encouraged.
All liquid fuels (petrol & diesel) are to be stored in tanks or containers with lids and on drip trays.
Storage areas are to be kept locked and comply with fire safety regulations.
The Contractor is to ensure that all personnel handling hazardous substances are adequately trained, & have been issued with correct Personal Protective Equipment (PPE) & Clothing (PPC).
Appropriate equipment to deal with pollution incidents is to be available on site. At a minimum, this must include sand &/or sandbags & drip trays for plant/machinery leaks.
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Environmental Protection & Emergency Procedures
Fire Protection
Local emergency numbers to be clearly displayed in the house, site office or store.
Adequate fire-fighting equipment (minimum of 1 x 9kg DCP extinguisher) to be available.
Smoking is prohibited near readily combustible or flammable materials.
Hot work (welding, flame cutting) only to be undertaken where safety precautions are in place.
Flammable materials to be stored in a suitable & lockable storage area. Combustible materials may not accumulate on the construction site.
Water Use
Leaking water taps and hosepipes are to be repaired immediately. Hosepipe lengths to be kept to a minimum. Running water taps & hosepipes are not to be left unattended.
Noise & Dust Control
All plant & machinery are to be fitted with adequate silencers. No sound amplification equipment (sirens, loud hailers or hooters) may be used. No amplified music is permitted.
Adequate dust control measures shall be implemented at all times.
Sand stockpiles to be covered & located in sheltered areas, stockpile watering is not permitted.
Lighting Control
Site lighting may not be intrusive to neighbouring residents, disturb wildlife or road traffic.
Permission for night work must be granted in writing by the Council.
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Landscaping Maintenance
Due to the proximity of Royal Ascot to an important conservation area & core botanical site, it is important to ensure that landscaping & the maintenance therefore does not negatively impact on the these habitats. The following must be implemented:
Plant only locally indigenous species (especially in precincts adjacent to the conservation area).
Control invasive alien species within the precinct (kikuyu grass & woody species).
Remove trimmed material immediately, disposal into the conservation area is not permitted.